THEATRE AND DANCE DEPARTMENT PUBLICITY

Jim Powers is responsible for designing mainstage posters, and program and study guide front cover designs. For faculty or guest artist directions, please submit poster information to the Office of Communication and Events four weeks prior to when the poster is needed, which is usually five weeks before the event.

Other posters, including guest artist workshops and other department productions (student-directed, open space, course showings) are designed in the Main Office.

If you wish to design your own posters, programs, and tickets, please inform the Bucksbaum Office of your decision and plan to give the office a copy for archival purposes (design162@grinnell.edu).

Poster information and ticket requests are due THREE weeks before the preview.

Information needed includes:
1. Title of play (i.e., The Birds)
2. Dates of performance (April 21-23, 2003)
3. Days and times of performance (Friday & Saturday, 8p.m.; Sunday, 2p.m.)
4. Director, Assistant Director names (and grad dates, if desired)
5. Any special information, like special guest actors or performers, etc.
6. Images, photos, etc. to represent the production
* If you are bringing in a guest artist/ensemble, their publicist usually has pre-made posters. These posters are preferred simply because they tend to be much more eye-catching and are easy to print on from the office printer.

Study guides are not prepared through the office; only sent out to Copy Connection. The Bucksbaum Office will take your work and add the front cover design and masthead/synopsis materials to make it an "official book."

You are responsible for collecting all materials and ordering them exactly how you prefer (including which way you want the double-sided pages to appear).

The office will make sure that what you send over to Copy Connection will return in a timely fashion. This includes poor quality books-what you prepare is exactly what will return.

Study guide information is due TWO weeks before they should be accessible to the public.

Copy Connection has requested that:

- there are no taped or hand-pasted papers on the pages (all pages should be flat and ready to print copies)
- for every page, the margin is set for at least .5"
- the original copy be set in the same order (all pages are double-sided or no pages are double-sided)

Program information is due TWO weeks before the preview. Your stage manager should have most of this information by the end of the first rehearsal. Please assist him/her with this information by making sure the director’s notes, the dramaturg’s notes, and the guest artist bios are turned in sooner rather than later.

Program information includes:

1. Masthead (date, location, title; all designers – set, light, costume, sound – TD, SM, dramaturg, choreographers, etc.)
2. cast
3. cast bios
4. synopsis (setting of play or scenes)
6. director’s notes
7. dramaturg’s notes
8. guest artists' bios
9. production staff list (the Bucksbaum Office can obtain THE 115, 117, 245 class lists)
10. student staff
11. other (text, translations, quotes, musical excerpts, etc.)

After information has been submitted, you will receive a draft of the document. At that time, you will decide what kind of paper on which you would like to have the article printed. You will also need to proof the copy and, if you can, have the cast and crew check over the information for misspellings or updates.

Paper sample booklets are available in the Bucksbaum Office.

Other publicity includes campus memo announcements, and, if desired, press coverage in the Grinnell Herald-Register. If you are interested in having your event included in these publications, please send a blurb about your show to design162@grinnell.edu.

If you have ANY questions, please contact the Bucksbaum Office at 269.3085, or email design162@grinnell.edu.