REQUESTING PUBLICITY MATERIALS FOR RECITALS/PRESENTATIONS

Curd Scholarship/Prize Fund | Endowed Funds Info
Requesting Publicity | Senior Portfolio Guidelines | Recital Procedures

For Non-Department Recitals: You are responsible for designing, printing, and posting or placing all materials. The Bucksbaum Office may be able to assist you with design if the schedule is free (and if you bring in the materials early enough), but it is not the responsibility of the academic office to assist non-department requests. You are responsible for getting the materials to Copy Connection and to your performance venue. If you need worker assistance for your performance, you will need to arrange a payment plan with the workers.

For Department-related Performances
After you make your reservation through the Bucksbaum Office staff, you should receive a "needs form" from the Bucksbaum Office. If you do not receive one of these forms, please visit http://web.grinnell.edu/finearts/forms/concertform.html to fill out the information needed.

For printed materials: Please remember that any special requests you make for your publication (i.e., over 200 copies, special paper, colour copies, etc.) will take extra time to be prepared by Copy Connection.
Colour copies are available only for posters of special collaborations (meaning, a relatively large concert).
No program or invitation will be printed in colour.
Poster information is due THREE weeks before the event takes place. Program information is due two weeks before the event. Invitation requests must be made at least two weeks in advance.

Poster information includes:

1. Title of performance (i.e., Grinnell Oboe Ensemble)
2. Date of performance (April 21, 2003)
3. Day of performance (Monday)
4. Time of performance (7:30 PM)
5. All of the appropriate names of performers (accompanists, etc.)
6. Any special information, like special guests or special pieces, etc.
7. Images, photos, etc. desired to give poster an added flare
* If you are bringing in a guest artist/ensemble, their publicist usually has pre-made posters. These posters are preferred simply because they tend to be much more eye-catching and are easy to print on from the office printer.

Program information includes:

1. Titles of pieces to be performed
2. Dates of pieces to be performed (if composed in 20-21 Century)
3. Movements
4. Composer names and dates
6. Program notes, text, etc.
7. Bios
8. Anything else you would like to go in the program (photos, translations, etc.)
see an example of the perfect program (pdf 144KB)
9. MOST IMPORTANT-- you must acknowledge your instructor somewhere in the program

After you have submitted your information, you will receive a draft of the document to proof (usually a pdf). The speed of this turn-around depends on how many performances are occurring in one weekend and the availability of student staff. Your meeting the given deadlines is especially important for the busy months like April/May and November/December.