Music Department Chair's Notes 05/06

SUMMER
After July 1: Place orders for approved academic equipment (It is preferable to spend the funds expeditiously)

Late August: New student music ensembles and lessons orientation session
Late August: AMA lunch
Late August: Chair communicates budget sub-allotments to each account manager (ensemble directors, etc.)

General Fall tasks: Chair meets with each member of the department to discuss teaching, scholarship, and service to the College.
- chair meets at least once with SEPC to 1) clarify its role in relation to the functioning of the department, and 2) obtain its impressions of the department’s programs and the performance of the department’s faculty members. 3) To define the SEPC's role in any reviews to be conducted in the given year.

SEPTEMBER
Early September: Decide on Roberts Lecturer
Early September: update Music Major Handbook
September 9: Curd Competition (McIntyre)

September: Senior majors begin talking to Senior Project faculty advisors to develop proposals
September: Advertise Curd scholarship/award guidelines to majors

Sept. 1 Summer research/study project reports due
Sept. 5 Fall Faculty-Faculty Tutorial, Field Trip, Teaching & Learning Discussion Group, Faculty Weekend Seminar applications due (ISC/ASO Deans Office)
Sept.8 Department Chairs submit New Course proposals and course changes for spring schedules to division chair
Sept.10 Grinnell-in-London/Grinnell-in-Washington applications, part 1 due
Sept.15 Faculty Travel requests for professional meetings due
Sept.16 Academic Year Research/Scholarship Grant Requests due
Sept.16 Alumni Scholar Proposals due (to Chuck Sullivan, Science [sullivac])
Sept.19 Faculty Meeting, 4:15 PM, ARH 302
Sept.22 Spring course schedules go to department chairs for review (from Registrar)
Sept.23 Term Faculty Staffing Proposals due in Dean's Office
Sept.26 Division Meeting, Noon (Humanities: ARH 302)
Sept.29 Department Chairs submit special topic proposals for spring term to Dean's Office
Sept.29 Division Chairs notify Registrar/Dean of New Course proposals and course changes for spring schedule

OCTOBER
Early October: proof-read spring course schedule

Oct. 3 Faculty Meeting, 4:15 PM, ARH 302
Oct. 7 Faculty Study Leave proposal department statement of support due (Rommereim)
Oct. 7-9 Family Weekend
Oct. 10 Departments submit corrected spring schedule to Registrar
Oct. 10 Division Meeting, Noon (Humanities: ARH 302)

October 12: McIntyre review letter must be completed by this date (completed dossier is due Oct. 26)
Oct.  18 Department Renovation Requests due in Dean's Office
15-24 Fall Break
Oct. 26 submit budget requests to department chair (departmental request due Oct. 31.).  Budget increases require rationale statements.

Oct. 21 Context statements due from faculty with salary reviews (Vetter)
Oct. 22 Spring schedule sent to be printed and distributed (Registrar's Office)
Oct. 22 Pre-registration materials sent to academic advisers (Registrar's Office)
Oct. 24 Winter Break Curricular Development proposals due (ISC/ASO Deans Office)
Oct. 26 Fall Complete Review Dossiers due (from Dept. Chairs) in Dean's Office (McIntyre)
Oct. 31 Department Budget Requests for 06-07 due in Treasurer's Office (K. Voss)

NOVEMBER

November 7 Senior Project Proposals Due

Nov. 7 Faculty Meeting, 4:15 PM, ARH 302
Nov. 7-17 Pre-registration for Spring Courses
Nov. 11 Research Leave proposals due
Nov. 11 2006-07 Sabbatical Leave proposals due
Nov. 14 Division Meetings, Noon (Humanities: ARH 302)
Nov. 15 Faculty Travel requests for additional professional meetings due
Nov. Faculty Meeting, 4:15 PM, ARH 302
24-27 Thanksgiving Break
28 Winter Break Faculty-Faculty Tutorial applications due (ISC/ASO Deans Office)

DECEMBER
Publish announcement of Ninth Semester Fellowship (Gaub)

Dec. 5 Faculty Meeting, 4:15 PM, ARH 302
Dec. 9 Last day of classes, first semester
Dec. 12 Division Meetings, Noon (Humanities: ARH 302)
Dec. 12-16 Final Exams for first semester
Dec. 27 Grades for Fall semester due in Registrar's Office 12:00 NOON

SPRING SEMESTER 2006
JANUARY
(early in month) CSMP Fellow Applications provided by Dean's Office
Jan. 22 2:00 PM Registration
23 Departments receive schedule materials for 2005-06 academic year from Registrar's Office
23 First day of classes, spring semester

FEBRUARY
(early in month) CSMP Fellow Proposals due in Dean's Office

February: discussion/decision regarding visiting artists for 05-06
Feb. 3 Summer Faculty Research/Scholarship Grant Requests due
Feb. 7 Department Chairs submit new course proposals and course changes for 2005-06 to Division Chair
Feb. 6 Faculty Meeting, 4:15 PM, ARH 302
Feb. 6 Spring Faculty-Faculty Tutorial, Field Trip, Teaching and Learning Discussion Groups, and Faculty Weekend Seminar applications due (ISC/ASO Deans Office)
Feb. 6 On-campus Summer Workshop proposals due (ISC/ASO Deans Office)
Feb. 7 Alumni Scholar Proposals due (to Chuck Sullivan, Science [sullivac])
Feb. 15 Faculty Travel requests for additional professional meetings due
Feb. 20 Div. Chairs notify Dean of new course proposals and course changes for 2005-06 course schedule
Feb. 20 Faculty Meeting, 4:15 PM, ARH 302
Feb. 23 Department Chairs submit special topic proposals for 2005-06
Feb. 27 Department Chairs submit 2006-07 schedule to Registrar's Office

MARCH
March: complete Ninth Semester Fellowship Decision process (Gaub)

March: Steiner Award Competition advertised (Coleman)
March: establishment of 05-06 ensemble, visiting artist, and faculty concert schedule
March: discussion/decision regarding 05-06 spending of Curd funds

March 6 Faculty Meeting, 4:15 PM, ARH 302
March 17 Promotion to Professor Review Dossiers due (from Dept. Chairs) in Dean's Office
March 18-Apr. 3 Spring Break
March 29 Departments receive 2006-07 schedule from Registrar's Office to proof

APRIL
April: election of 05/06 chair by written ballot. Faculty handbook stipulates that the election announced three days in advance and ballots prepared by the chair in advance, listing all those eligible for chair. Voting eligibility: “Anyone with the rank of Instructor or higher who is currently teaching at least one course . . . “ (See handbook for more detail)
April: Hill Award competition (McIntyre)
April: Steiner Award Competition (original compositions and research presentations) (Coleman)

April: discussion/approval of equipment budget
April: designate SEPC chair for 06/07

April 3 Summer Faculty-Faculty Tutorial and Off-Campus Summer Study/Workshop applications due (ISC/ASO Deans Office)
April 3 Summer Curricular Development proposals due (ISC/ASO Deans Office)
April 3 Faculty Meeting, 4:15 PM, ARH 302
April 4 Spring Complete Review Dossiers due (from Dept. Chairs) in Dean's Office (Russell, Ewoldt)
April 5 Department Chairs submit final corrections of 2006-07 schedule to Registrar's Office
April 6 Tenure-track staffing proposals for searches in 2006-07 due in Dean's Office
April 7 Pre-registration materials sent to advisers by Registrar
April 17 Faculty Meeting, 4:15 PM, ARH 302
April 24-May 4 Pre-registration for Fall Classes

MAY
May: Departmental Picnic, Honoring of seniors, Senior breakfast
May: Fill AMA vacancies and communicate AMA list for next year to Angie Story and Pam Poynter

May 1 Faculty Travel requests for additional professional meetings due
May 1 Faculty Meeting, 4:15 PM, ARH 302
May 3 Academic Equipment Requests due (from Dept. Chairs)
May 12 Last Day of Classes, Spring semester
May 15 Faculty Meeting, 4:15 PM, ARH 302
May 15-19 Final Exam Week, Spring semester
May 20 Grades for Seniors due in Registrar's Office 12:00 NOON
May 22 Commencement, 10:00 AM
May 30 Grades for Spring semester due in Registrar's Office 12:00 NOON

JUNE
June 1 Academic year research/study project reports due

JULY
July 7 Senior Faculty Status Annual Reports due
July 3 Faculty Activity Report and Curriculum Vitae dueAUGUST
July 4 Harris Fellowship Proposals due for 07-08
July 23 Projects due for Directed Summer Research and Internships