FILLING OUT THE STUDENT E-TIME SHEET AND GETTING PAID FOR YOUR WORK     MUSIC GUEST ARTIST FORMS FACULTY/STAFF REIMBURSEMENT FORMS

First Time Worker  E-time 6.0 ADVANCED E-time Instructions Department Codes Known Problems Concert Workers PAY DATES! Accompanist Time Sheet Student Accompanists GUEST ARTISTS!! Reimbusement Forms FOREIGN VENDORS (pen) FOREIGN VENDORS (irs) OLD E-time PAGE (html) OLD E-time Page ADVANCED

FIRST TIME WORKER:

GET PDF INSTRUCTIONS AND DIRECT DEPOSIT FORM HERE!

Date: Thu, 23 Aug 2007 15:59:11
From: "Machin, Elaina" <MACHINEL@Grinnell.EDU>

Before students can start working they MUST complete the following employment forms (only necessary if they haven’t worked on campus before):
Federal Law requires that these forms be completed on or before the first day of work.

Students can complete their forms at the following locations -- GO TO:

Please take one item from the first column and one item from the last column with you!!

Your Passport.		Your Social Security Card
OR	>> AND <<	OR
PHOTO ID (Your Driver's License)		a certified copy of your birth certificate

You will NOT be paid until you do this and you need to bring the original documents with you.

ALSO: The Accounting Office is starting to implement the ACH Automatic payment system directly to your Savings or Checking Account. Please fill out the ACH Automatic Payment Form at this time to facilitate getting your check sooner.

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We are now using Enterprise eTIME as of March 25, 2004

• Students are paid once a month, usually on the 10th of the month.

• The time period runs from the 25th of the previous month through the 24th of the current month with payday the following month.

SEE INSTRUCTIONS <or> E-TIME page

Date: Thu, 25 Jan 2007 07:18:14 - - - From: etimeadmin@grinnell.edu Instructions for allocating student time worked to correct labor account (department/manager/pay rate) Please see the instructions below for allocating student hours worked to the correct labor account. Please share this information with students who work in your area.   It is critical to have an accurate labor account as this determines which departments are charged for the student wages and the rate students are paid. A student's home labor account is the department/manager/rate all hours that are not transferred to another area will default to if the student does not transfer their hours elsewhere. The home labor account can be viewed by placing the cursor over the name at the top of the timesheet. (Example 1 below) This can be changed as a student changes jobs. Hours worked outside of the assigned home area must be transferred to the appropriate labor account in the transfer column. (Example 2 below) When the cursor is placed in the transfer column, a drop down box will appear with a search function. (Example 3 below) The student must select the department number and a manager(position code) number. Managers should provide this information to the student. We have found students are selecting the department but not the correct manager. The third component of the labor account is the student pay rate. Students cannot select this rate. IT IS THE RESPONSIBILITY OF THE MANAGER TO SELECT THE CORRECT RATE WHEN APPROVING TIMECARDS. If you find a student has incorrectly entered the labor account and does not have the correct department/manager codes selected please make these corrections or contact the student to make the corrections. All students should be notified of errors they make so the same errors can be avoided in the future. The payroll department can also assist in this process. We have a document available to all students and managers with detailed instructions related to this process. Contact the payroll department if you would like this documentation sent to you.

If you are working in and are assigned to another department, you will need to TRANSFER IN your time to the Music Department. To do so, you must use the following Codes.

MUSIC DEPARTMENT WORK CODES:

Department Code	Department	Supervisor Code	Supervisor
110815	Music Student Wages	761	Paul Nelson

If you are working a Public Events Concert, you will need to TRANSFER IN your time to the Public Events Committee. To do so, you must use the following Codes.

Department Code	Department	Supervisor Code	Supervisor
410615	Public Events Student Wages	761	Paul Nelson

Department Code	Department	Supervisor Code	Supervisor
111015	Theater	762	Erik Sanning

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Student Accompanists:

PLEASE READ THIS CAREFULLY. YOU WILL BE DOING SOMETHING TOTALLY DIFFERENT THAN ANYONE ELSE ON CAMPUS. YOU WILL BE FILLING OUT PAPER TIME SHEETS.

1. PICK UP A TIMESHEET FROM <your accompanist supervisor - Melinda Westphalen > or DOWNLOAD A .PDF TIME SHEET and Print It. 2. FILL OUT THE SHEET

a. Include your name and signature b. On the correct day - Fill in your TOTAL time per client. c. INDICATE for whom you are accompanying and for what -- rehearsal, coaching or performance.

3. TURN IN THE TIMESHEET TO <your accompanist supervisor> ON THE 13th/29th OF THE MONTH. 4. IF YOU ARE ACCOMPANYING ON THE 13th-15th/29th-31st, INCLUDE THOSE TIMES. NOTE - DUE DATE TO ACCOMPANIST SUPERVISOR IS TWO DAYS BEFORE END OF PAY PERIOD - SEE SCHEDULE ABOVE.

xcelsheethere

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KNOWN PROBLEMS:

• We are finding that personal computers cannot access the e-Time web login and data entry page. Therefore you will need to use one of the college computers on the network to enter your time.

• If the computer is a Mac operating in a system prior to OS-X, you will not be able to access the system.

• Spyware type programs need to be OFF.

• If one of your supervisiors has "signed off" (approved your time) on your account, you will be locked out of entering time for any other department or supervisor.

• If you are working for a department that uses a time clock, e.q. Dining Services, PEC, Mail Room, you will need to get authorization to enter your time manually. Until then, you will not be able to enter the system.

 

• You may also be having a java problem in which case you will need to contact ITS. It has to do with the version of java that’s on the computer you’re trying to run E-time on.

 

• From: "Watts, Mark" <WATTS@Grinnell.EDU> To: Grinnell College Staff <staff@lyris.grinnell.edu> Date: Fri, 10 Oct 2008 15:40:11 -0500 Affected Systems: All Campus Windows Computers Affected Users: All Campus eTime Users Beginning Friday, October 10, ITS will upgrade Windows PC computer software to Internet Explorer 7 and Java to version 1.5 in order to support the announced upgrade to ADP's Etime 6.0. Etime 6.0 will be certified for use by Windows Internet Explorer 6.0 and 7.0.  Significant performance increases are realized by using the new 7.0 version.  Macintosh browsers are not officially certified for use with ADP eTime, but eTime may work with Safari.

 

John Chrystal Center

created by Paul Nelson, September 1, 2000

last modified, Tuesday, October 28, 2008 3:38 PM

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