In three to five sentences, please briefly describe the job’s primary purpose to the department.
Job Summary
Reporting to the Senior Associate Director of Alumni and Donor Relations, the Assistant is part of the team which provides strategic leadership for alumni and donor programs, events, volunteers and communications which complement and support the mission of the College and the Office of Development and Alumni Relations (DAR). Specifically, the Assistant is responsible for supporting the logistical execution of our alumni volunteer engagement platform, including the class letter program.
Position Summary Information
Select the level of education needed to successfully accomplish the essential duties of this job.
High school diploma or general education degree (GED)
If a specific degree, certification, license, or registration is necessary, please list.
N/A
Select the level of experience needed to successfully start the position and accomplish the essential duties of this job.
Three years or more
Preferred Qualifications
This position requires three years of experience in a service-oriented, confidential environment or an equivalent combination of higher education and experience. The ideal candidate will also demonstrate well-developed communication, planning and organizational skills, and a strategic, goal-oriented approach to work. Candidates must be able to work occasional nights and weekends. A valid driver’s license is required.
FLSA Category
Non-Exempt
Staff/Faculty
Staff
Employment Status
Full-Time
Employment Category
Term
Essential Staff (emergency situations)?
No
On-Call?
Essential Responsibilities
List the job’s most important responsibilities. There are probably no more than six of these. Also indicate the approximate percent of time spent on each job function. (Note: Do not record how the job responsibilities are carried out.)
Essential Responsibility percentage of time needs to equal 100%
Responsibility
Support the delivery of a comprehensive volunteer engagement platform through coordination of campus partners and external vendors to deliver exceptional in-person and virtual experiences for alumni volunteers. Organize and assist with implementation, logistics, workflows, schedules, and diagrams to facilitate and meet organizational and event objectives.
Percentage Of Time
35
Responsibility
Oversee the processing of class newsletters in conjuction with the class agent volunteer program.
Percentage Of Time
50
Responsibility
Administer the class notes program for The Grinnell Magazine.
Percentage Of Time
10
Responsibility
Manage the delivery of orientation and stewardship communications and materials for new and retiring volunteers.
Percentage Of Time
5
General Responsibilities
General Responsibilities
(1) Maintain regular attendance in accordance with department policy.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Supervisory Responsibilities
Does this job have supervisory responsibilities?
No
If yes, then check all that are supervised by this position.
Supervise Student Staff
No
If you supervise student staff, enter approximately how many and the total hours? (e.g., 2 students/XX hours)
Supervise Non-Exempt Staff
No
If you supervise non-exempt staff please enter the number.
Supervise Exempt Staff
No
If you supervise exempt staff please enter the number.
Select the level of supervision that this position provides.
Supervision Received
Select the level of supervision that this position receives from their supervisor.
General supervision: routine duties are performed with minimal supervision; standard practices or procedures allow me to proceed alone at routine work; occasional check of work while in progress; work is reviewed upon completion.
Computer Operations
Please check one of the following
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
Travel
Please check one of the following
No travel required.
Essential Function Analysis
Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
the position exists for performance of the function;
a limited number of employees can perform the function, and it, therefore cannot be reassigned;
the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.
Mental/Cognitive Requirements
How much on-the-job time is spent in the following mental/cognitive activities? Show the amount of time by checking the appropriate boxes below.
Reporting to the Senior Associate Director of Alumni and Donor Relations, the Assistant is part of the team which provides strategic leadership for alumni and donor programs, events, volunteers and communications which complement and support the mission of the College and the Office of Development and Alumni Relations (DAR). Specifically, the Assistant is responsible for supporting the logistical execution of our alumni volunteer engagement platform, including the class letter program.
N/A
This position requires three years of experience in a service-oriented, confidential environment or an equivalent combination of higher education and experience. The ideal candidate will also demonstrate well-developed communication, planning and organizational skills, and a strategic, goal-oriented approach to work. Candidates must be able to work occasional nights and weekends. A valid driver’s license is required.
Essential Responsibility percentage of time needs to equal 100%
Support the delivery of a comprehensive volunteer engagement platform through coordination of campus partners and external vendors to deliver exceptional in-person and virtual experiences for alumni volunteers. Organize and assist with implementation, logistics, workflows, schedules, and diagrams to facilitate and meet organizational and event objectives.
Oversee the processing of class newsletters in conjuction with the class agent volunteer program.
Administer the class notes program for The Grinnell Magazine.
Manage the delivery of orientation and stewardship communications and materials for new and retiring volunteers.
(1) Maintain regular attendance in accordance with department policy.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
-
the position exists for performance of the function;
-
a limited number of employees can perform the function, and it, therefore cannot be reassigned;
-
the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.No documents have been attached.