Position Information
Position Title Administrative Assistant to the Office of Diversity, Equity and Inclusion
Position Number ACADSUPP90*6659
Department Diversity and Inclusion
Reports to (Title) Vice President & Chief Diversity Officer
Seated Employee
Employee First Name Employee Last Name
Job Summary
In three to five sentences, please briefly describe the job’s primary purpose to the department.
Job Summary | Reporting to the Vice President for Diversity Equity and Inclusion, the Administrative Assistant provides general support to the Office of Diversity, Equity, and Inclusion (ODEI). Additionally, this role will manage and lead administrative efforts for DEI activities. Key Responsibilities Include Managing and Maintaining ODEI webpage Oversees ODEI budget lines Maintains Vice President for Diversity, Equity, and Inclusion calendar Organizes and provides key administrative support to ODEI events and programming Attending and participating in meetings, as requested by the ODEI Vice President Assist in the implementation of key DEI events, in working with DEI leadership and others across campus, as deemed appropriate. High emphasis on confidentiality and attention to detail. Will track data for BIRT as well as the CDI and CDO’s Cabinet and DEISL (DEI Senior Leadership Team).
Position Summary Information
Select the level of education needed High school diploma or general education degree (GED)
to successfully accomplish the essential duties of this job.
If a specific degree, certification, license, or registration is necessary, please list.
Select the level of experience needed to successfully start the position and accomplish the essential duties of this job.
Preferred Qualifications
n/a
Five years or more
FLSA Category Non-Exempt
Staff/Faculty Staff
Employment Status Full-Time
Employment Category Regular
Essential Staff (emergency No
situations)?
On-Call?
Essential Responsibilities
List the job’s most important responsibilities. There are probably no more than six of these. Also indicate the approximate percent of time spent on each job function. (Note: Do not record how the job responsibilities are carried out.)
Essential Responsibility percentage of time needs to equal 100%
Responsibility Managing and Maintaining ODEI webpage
Percentage Of Time 15
Responsibility Oversees ODEI budget lines
Percentage Of Time 10
Responsibility Maintains Vice President for Diversity, Equity, and Inclusion calendar
Percentage Of Time 25
Responsibility Organizes and provides key administrative support to ODEI events and programming
Percentage Of Time 30
Responsibility Attending and participating in meetings, as requested by the ODEI Vice President
Percentage Of Time 10
Responsibility Will track data for BIRT as well as the CDI and CDO’s Cabinet and DEISL (DEI Senior
Leadership Team)
Percentage Of Time 10
General Responsibilities
Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
Understand and comply with the policies of the College Staff Handbook.
Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
Protect confidentiality of College information.
Provide leadership to others through example and sharing of knowledge/skill.
Communicate with others in a courteous and helpful manner.
May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
Supervisory Responsibilities
Does this job have supervisory responsibilities?
If yes, then check all that are supervised by this position.
Perform other duties as assigned.
No
Supervise Student Staff No
If you supervise student staff, enter approximately how many and the total hours? (e.g., 2 students/XX hours)
Supervise Non-Exempt Staff No
If you supervise non-exempt staff please enter the number.
Supervise Exempt Staff No
If you supervise exempt staff please enter the number.
Select the level of supervision that this position provides.
Supervision Received
Select the level of supervision that this position receives from their supervisor.
General Direction: receive very general guidance with respect to overall objectives; work is usually quite independent of others; operate within division or department policy guidelines using independent judgment in achieving assigned objectives.
Computer Operations
Please check one of the following Utilize complex computer operations (intermediate programming, relational databases,
and operating systems) and advanced features of software packages (word-processing, spreadsheet, graphics, etc.)
Travel
Please check one of the following No travel required.
Essential Function Analysis
Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
the position exists for performance of the function;
a limited number of employees can perform the function, and it, therefore cannot be reassigned; the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.
Mental/Cognitive Requirements
How much on-the-job time is spent in the following mental/cognitive activities? Show the amount of time by checking the appropriate boxes below.
Analyzing information or data 1/3 to 2/3
Essential or Marginal? Essential
Effective communication skills Over 2/3
Essential or Marginal? Essential
Composing & comprehending communication materials
Over 2/3
Essential or Marginal? Essential
Establishing effective interpersonal relationships
1/3 to 2/3
Essential or Marginal? Essential
Adjusting to changes (work load, environment, department structure, etc.)
1/3 to 2/3
Essential or Marginal? Essential
Using logic to define problems, collect information, establish facts, draw valid conclusions, etc
Under 1/3
Essential or Marginal? Marginal
Making decisions of moderate to substantial consequence
Under 1/3
Essential or Marginal? Marginal
Performing mathematical calculations
Under 1/3
Essential or Marginal? Marginal
Editing reports or technical materials1/3 to 2/3
Essential or Marginal? Essential
Planning and organizing (work load, schedules, events, etc.)
Over 2/3
Essential or Marginal? Essential
Handle stressful, emotional and/or frustrating situations
1/3 to 2/3
Essential or Marginal? Essential
Working with numerous distractions Over 2/3
Essential or Marginal? Essential
Working under a time pressure and within timelines/deadlines
Over 2/3
Essential or Marginal? Essential
Coordinating work with others Over 2/3
Essential or Marginal? Essential
Handling multiple assignments and priorities
Over 2/3
Essential or Marginal? Essential
Completing work in an accurate manner
Over 2/3
Essential or Marginal? Essential
Concentrating - maintaining attention to details and task
Over 2/3
Essential or Marginal? Essential
Memory functions (remembering names, details and procedures)
Over 2/3
Essential or Marginal? Essential
Physical Requirements
How much on-the-job time is spent in the following physical activities? Show the amount of time by checking the appropriate boxes below.
Remaining in a stationary position 1/3 to 2/3 Traverse/move locations Under 1/3 Ascend or descend between floors Under 1/3 Reach with hands and arms 1/3 to 2/3
Ascend or descend ladder None
Position self to access small or restricted spaces
Communicate or exchange information
Under 1/3 Over 2/3
Detect specific flavors or odors None
_
Does this job require that weight be moved or force be exerted? If so, how much and how often? Check the appropriate boxes below.
Weight lifted or force exerted: up to 10 pounds (with or without assisted device)
Weight lifted or force exerted: up to 25 pounds (with or without assisted device)
Weight lifted or force exerted: up to 50 pounds (with or without assisted device)
Weight lifted or force exerted: up to 100 pounds (with or without assisted device)
Weight lifted or force exerted: more than 100 pounds (with or without
1/3 to 2/3
Under 1/3
None
None
None
assisted device)
Please check one of the following Light physical activity performing non-strenuous daily activities.
Does this job have any essential vision requirements? Check all that apply.
Close vision (clear vision at 20 inches or less), Color vision (ability to identify and distinguish colors)
Work Environment
How much exposure to the following environmental conditions does this job require? Show the amount of time by checking the appropriate boxes below.
Wet or humid conditions (non- weather)
None
Extreme cold (non-weather) None
Extreme heat (non-weather) None
Outdoor weather conditions None Work near moving mechanical parts None Work in high, precarious places None
Air Contamination (i.e., dust, fume, smoke, toxic conditions, disagreeable odors)
None
Toxic or caustic chemicals None
Work with explosives None
Risk of electrical shock None
Vibration (i.e. operating jackhammer, None
impact wrench)
Risk of radiation None
Confined Spaces None
Please check one or more of the following locations where this job would work
How much noise is typical for the work environment of this job? Check the appropriate level below.
Well-lighted, heated and/or air-conditioned indoor setting with adequate ventilation.
Moderate noise (examples: business office with computers and printers, light traffic)
Additional Information
Include any other physical, mental or environmental information that will aid in the preparation of an accurate description of this job.
No documents have been attached.