Library Access Services & Government Documents Assistant
Job Description
Position Information
Position Title
Library Access Services & Government Documents Assistant
Position Number
LIBRSUPP35*5108
Department
Library
Reports to (Title)
Manager of Access Services
Seated Employee
Employee First Name
Employee Last Name
Job Summary
In three to five sentences, please briefly describe the job’s primary purpose to the department.
Job Summary
Supervises the operation of circulation/reserve services at Burling and Kistle libraries, oversees security, users and contents of libraries. In addition to all circulation tasks, circulation supervisor is responsible for multiple functions including print and electronic reserves, project management, administrative support, student employment and supervision. Supervising students, collaborating with colleagues and handling physical materials requires physical presence at work. Does all work keeping the potential users of library services and the mission of the college and the libraries in mind.
Manages the library’s collection of Government Documents materials in a variety of formats, including electronic, CD, microfiche, and paper through the entire life cycle: receiving, processing, maintaining, and withdrawing the Federal Depository Collection. Does all the work keeping the potential users of library services and the mission of the college and the libraries in mind.
Position Summary Information
Select the level of education needed to successfully accomplish the essential duties of this job.
Bachelor’s degree (B. A.) from four-year college or university
If a specific degree, certification, license, or registration is necessary, please list.
Select the level of experience needed to successfully start the position and accomplish the essential duties of this job.
One year or more
Preferred Qualifications
Bachelor’s degree and one year of experience or an equivalent combination of higher education and experience.
FLSA Category
Non-Exempt
Staff/Faculty
Staff
Employment Status
Full-Time
Employment Category
Regular
Essential Staff (emergency situations)?
Yes
On-Call?
Essential Responsibilities
List the job’s most important responsibilities. There are probably no more than six of these. Also indicate the approximate percent of time spent on each job function. (Note: Do not record how the job responsibilities are carried out.)
Essential Responsibility percentage of time needs to equal 100%
Responsibility
In coordination with Government Documents Librarian, manages our selections in providing public access to Government information published by the U.S. Congress, Federal agencies, and the Federal courts. Tracts and details internal procedures as mandated by depository guidelines and internal library guidelines. Manages or performs the receiving, processing and cataloging of government publications received through the Federal Depository Library Program (FDLP) in accordance with depository guidelines using the SuDocs classification system, with primary responsibility for print monographs and serials, cartographic materials, electronic resources, and media. This includes importing bibliographic records from the Online Computer Library Center (OCLC), locating permanent URLs from various government websites, and URLs from HathiTrust. Updating and changing our tangible and online selections, official partnerships, the Catalog of U.S. Government Publication (CGP), Govinfo, and other U.S. Government Publishing Office (GPO) resources. Interprets and complies with federal and state policies and regulations pursuant to depository libraries which dictate cataloging standards, acquisitions rules and discard procedures. Works with librarians from other Federal Depository libraries around the United States to provide access to our withdrawn documents in accordance with the Federal Depository Library Program (FDLP) and the University Of Iowa Regional Depository Library. Also maintaining our Need and Offers lists of thousands of titles on national and University of Iowa LISTSERV and the FDLP eXchange Program. Coordinates packaging and shipping of withdrawal of government documents to libraries across the United States. Manages the collection through coordination of shelf maintenance, binding and repair of depository materials. Communicates with GPO and vendors to acquire incomplete or missing items and to resolve any acquisition and processing issues.
Percentage Of Time
35
Responsibility
Works collaboratively with staff and librarians on special library projects that have government documents in other collections. This includes, but is not limited to creating lists and reports, provides statistics as required to support collection management and project decisions. May work on campus wide initiatives. Assists in Government Documents projects by making appropriate additions, corrections, or changes to the online records utilizing advanced functionality in the integrated library systems. Responsible for cross training with other departments to assist during special library-wide projects, supervision of other library students, or in case of absences.
Percentage Of Time
15
Responsibility
Holds primary responsibility for one or more of the following functions: processes all faculty reserve requests (electronic, physical, and streaming) using Ares, Blackboard, Grinnell Share, and other online systems, determining copyright status, determining Fair Use compliance, obtaining permission from right’s holder, partnering with Academic Support to ensure provision of accessible resources to our users, collection management, administrative and technical support for Outreach and library events, and other duties as assigned.
Percentage Of Time
15
Responsibility
Hires, trains, schedules, mentors, supervises and evaluates student staff each semester at both Burling and Kistle circulation and in Government Documents in use of multiple online systems, conducts one-on-one and group trainings, determines and directs work assignments, regular assessment of workflow efficiencies.
Percentage Of Time
15
Responsibility
Primary contact point for library patrons; liaison to other library departments; provides basic reference services to patrons, supervises circulation of all library holdings, oversees the front-line operation, monitoring, and maintenance of equipment, provides appropriate user support of library technology, calculates, compiles and records department statistics for both Burling and Kistle Libraries, maintains current patron database, responsible for financial records relating to overdue and non-returned items, actively participates in planning and implementation of projects throughout the library.
Percentage Of Time
10
Responsibility
Frequently sole regular staff in library, oversees all building security, users and contents of library during day-to day operation from open to close. This position is considered an essential service of the College; may be called upon to fulfill this service in cases of weather or other emergencies or for other events requiring special staffing.
Percentage Of Time
10
General Responsibilities
General Responsibilities
(1) Maintain regular attendance in accordance with department policy.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Supervisory Responsibilities
Does this job have supervisory responsibilities?
Yes
If yes, then check all that are supervised by this position.
Supervise Student Staff
Yes
If you supervise student staff, enter approximately how many and the total hours? (e.g., 2 students/XX hours)
35 - 350 hours
Supervise Non-Exempt Staff
No
If you supervise non-exempt staff please enter the number.
Supervise Exempt Staff
No
If you supervise exempt staff please enter the number.
Select the level of supervision that this position provides.
Supervise/manage/direct the selection, training, development, and appraisal of personnel.
Supervision Received
Select the level of supervision that this position receives from their supervisor.
Direction: receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.
Computer Operations
Please check one of the following
Demonstrated use of intermediate computer operations (relational databases, and operating systems) and intermediate software packages (word processing, spreadsheet, graphics, etc.)
Travel
Please check one of the following
Minimal overnight travel (up to 10%) by land and/or air.
Essential Function Analysis
Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
the position exists for performance of the function;
a limited number of employees can perform the function, and it, therefore cannot be reassigned;
the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.
Mental/Cognitive Requirements
How much on-the-job time is spent in the following mental/cognitive activities? Show the amount of time by checking the appropriate boxes below.
Does this job have any essential vision requirements? Check all that apply.
Close vision (clear vision at 20 inches or less), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
Work Environment
How much exposure to the following environmental conditions does this job require? Show the amount of time by checking the appropriate boxes below.
Wet or humid conditions (non-weather)
None
Extreme cold (non-weather)
None
Extreme heat (non-weather)
None
Outdoor weather conditions
Under 1/3
Work near moving mechanical parts
None
Work in high, precarious places
None
Air Contamination (i.e., dust, fume, smoke, toxic conditions, disagreeable odors)
Manages the library’s collection of Government Documents materials in a variety of formats, including electronic, CD, microfiche, and paper through the entire life cycle: receiving, processing, maintaining, and withdrawing the Federal Depository Collection. Does all the work keeping the potential users of library services and the mission of the college and the libraries in mind.
Essential Responsibility percentage of time needs to equal 100%
This position is considered an essential service of the College; may be called upon to fulfill this service in cases of weather or other emergencies or for other events requiring special staffing.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
-
the position exists for performance of the function;
-
a limited number of employees can perform the function, and it, therefore cannot be reassigned;
-
the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.No documents have been attached.