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Job Description

JOB DETAILS

Job Title:
Assistant Director of Alumni & Donor Relations, Career Programs
Department:
Development and Alumni Relations
ID:
DAR_AstDirADRCareer
Title of Supervisor:
Director of Alumni Relations
Date Completed:
2016/03/17

JOB SUMMARY

The Assistant Director of Alumni and Donor Relations for Career Programs will lead Grinnell College’s innovative efforts to develop and cultivate alumni volunteer opportunities designed to advance the career, civic, and personal development of Grinnell College students. This position is responsible for planning and executing events and initiatives that are already part of the program, and to develop and facilitate, along with colleagues in Development and Alumni Relations and in the Center for Careers, Life, and Service, new opportunities for alumni and parent volunteers to engage with students. The Assistant Director serves as the liaison between faculty, staff, and students and alumni and parent volunteers in order to achieve programmatic objectives and support related College initiatives. The Assistant Director will serve as an integral team member of both the Office of Development and Alumni Relations (DAR) and the Center for Careers, Life, and Service (CLS) in enhancing overall alumni engagement with the College.

ESSENTIAL JOB RESPONSIBILITIES

Responsibility % of Time
 
Coordination and Development of Alumni, Parent, and Volunteer Participation in CLS Programs and Initiatives
•Enhance and oversee volunteer recruitment strategies for CLS student programing with a particular focus on the Career Communities
•Collaborate with CLS and DAR staff (as well as campus partners) to connect volunteers with CLS programming opportunities such as: industry treks, speaking engagements, and service opportunities
•Consult with CLS and DAR staff members about new avenues for volunteer engagement
•In conjunction with CLS and DAR staff, coordinate and expand alumni participation in key existing career development programs (e.g. GRINNELLINK summer internships, alumni shadowing and externship programs, and alumni visits to campus)•Support the Alumni Council Alumni Student Connections Committee
60 %
 
Development and Execution of Alumni and Student Affinity Events
•Coordinate an annual Affinity Symposium, an Academic Weekend, and GRINNELLINK receptions to engage both alumni and students in the exploration of specific careers and/or career paths via specific shared attributes (e.g. academic major)
•Engage relevant campus partners to assemble the programming for these events
25 %
 
Support CLS donor stewardship
•Manage the production of annual stewardship reports to endowed and current use internship fund donors
•Create communication strategies to celebrate all alumni and donors who engage with, and give to, the CLS to demonstrate the outcomes made possible through alumni and donor investment
10 %
 
Program Assessment
•Create and utilize assessment plans as needed
5 %

GENERAL RESPONSIBILITIES

1) Maintain regular and reliable attendance.

2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.

3) Understand and comply with the policies of the College Staff Handbook.

4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.

5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.

6) Protect confidentiality of College information.

7) Provide leadership to others through example and sharing of knowledge/skill.

8) Communicate with others in a courteous and helpful manner.

9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.

10) Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

 

Yes

No

Does this job have supervisory responsibilities? (place an "x" in the appropriate box)
x
 

Place an "x" in the appropriate box

If yes, how many?

Student Staff
Non-exempt
Exempt
If "Student Staff" - Approximately how many total hours of student staff?

LEADERSHIP:

  Do Not Enter

SUPERVISION RECEIVED

  Do Not Enter
 
General Direction:
receive very general guidance with respect to overall objectives; work is usually quite independent of others; operate within division or department policy guidelines using independent judgment in achieving assigned objectives.
0 %

EDUCATION

Degree/Diploma
Program of Study
Required/Preferred
Bachelors
Required
Masters
Preferred
Additional Educational Requirements

EXPERIENCE

  Do Not Enter:
 
One year or more

0 %

COMPUTER OPERATIONS

  Do Not Enter:
 
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.

0 %

CERTIFICATES, LICENSES, REGISTRATIONS

TRAVEL

Do Not Enter
 
Moderate overnight travel (up to 30%) by land and/or air.

0 %

ADDITIONAL INFORMATION OR QUALIFICATIONS

Must have exceptional interpersonal, people and time management skills and enjoy working individually and with groups of volunteers. Must demonstrate entrepreneurial attitude, flexibility and comfort with a fast-paced, complex organization. Proven written and oral communication skills strongly desired.

ESSENTIAL FUNCTION ANALYSIS

Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.

MENTAL/COGNITIVE REQUIREMENTS

 

Under 1/3

1/3 to 2/3

Over 2/3

Analyzing information or data
X
Effective communication skills (written and verbal)
X
Composing & comprehending communication materials (written and verbal)
X
Establishing effective interpersonal relationships
X
Adjusting to changes (work load, environment, department structure, etc.)
X
Using logic to define problems, collect information, establish facts, draw valid conclusions, etc.
X
Making decisions of moderate to substantial consequence
X
Performing mathematical calculations
X
Editing reports or technical materials
X
Planning and organizing (work load, schedules, events, etc.)
X
 

Under 1/3

1/3 to 2/3

Over 2/3

Handle stressful, emotional and/or frustrating situations
X
Working with numerous distractions
X
Working under a time pressure and within timelines/deadlines
X
Coordinating work with others
X
Handling multiple assignments and priorities
X
Completing work in an accurate manner
X
Concentrating - maintaining attention to details and tasks
X
Memory functions (remembering names, details and procedures)
X

PHYSICAL REQUIREMENTS

 

Under 1/3

1/3 to 2/3

Over 2/3

Stand
Walk
X
Sit
X
Ability to walk up or down stairs
X
Use hands to finger, handle, or feel
X
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
X
Taste or smell
 

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds
X
Up to 25 pounds
X
Up to 50 pounds
X
Up to 100 pounds (with an assisted device)
More than 100 pounds (with an assisted device)

GENERAL PHYSICAL REQUIREMENTS

  Do Not Enter
 
Light physical activity performing non-strenuous daily activities.

0 %

VISION REQUIREMENTS

  Do Not Enter
 
No vision Requirements

0 %

WORK ENVIRONMENT

 

Under 1/3

1/3 to 2/3

Over 2/3

Wet or humid conditions (non-weather)
Extreme cold (non-weather)
Extreme heat (non-weather)
Outdoor weather conditions
X
Work near moving mechanical parts
Work in high, precarious places
Air Contamination (i.e., dust, fume, smoke, toxic conditions, disagreeable odors)
Toxic or caustic chemicals
Work with explosives
Risk of electrical shock
 

Under 1/3

1/3 to 2/3

Over 2/3

Vibration (i.e. operating jackhammer, impact wrench)
Risk of radiation
Confined Spaces

ENVIRONMENTAL CONDITIONS

  Do Not Enter
 
Well-lighted, heated and/or air-conditioned indoor setting with adequate ventilation.

0 %

TYPICAL NOISE LEVEL

  Do Not Enter
 
Moderate noise (examples: business office with computers and printers, light traffic)

0 %

ADDITIONAL INFORMATION

Employee Statement of Understanding

As an employee, I will strive to uphold the mission and core values of Grinnell College. I understand that my work and my presence contribute to the teaching and learning environment. I have read and understand the job description for my position and I am able to perform the essential functions of this position as stated. I agree to comply with college policies and all laws, rules, regulations, and standards of conduct relating to my position. As an employee, I understand my duty to report any suspected violations of the law, unsafe work environment or practices, sexual harassment, discrimination, or other misconduct to a supervisor or other designated college official. I further understand that should I have a workplace injury, I will report it to my supervisor and/or the Office of Human Resources promptly.