Center for Religion, Spirituality and Social Justice
Reports to (Title)
Dean of Religious Life
Seated Employee
Employee First Name
Employee Last Name
Job Summary
In three to five sentences, please briefly describe the job’s primary purpose to the department.
Job Summary
Provides a wide range of technical and administrative office support to the Dean of Religious Life and supports basic receptionist and administrative secretarial assistance to other staff in the CRSSJ. Provides student religious groups on campus with administrative and budget support at the request of the Dean. This position will occasionally require work in the evenings and on the weekend. Maintaining confidentiality is an essential part of this position.
Position Summary Information
Select the level of education needed to successfully accomplish the essential duties of this job.
Associate’s degree (A.A.) or equivalent from two-year college or technical school
If a specific degree, certification, license, or registration is necessary, please list.
n/a
Select the level of experience needed to successfully start the position and accomplish the essential duties of this job.
Five years or more
Preferred Qualifications
FLSA Category
Non-Exempt
Staff/Faculty
Staff
Employment Status
Full-Time
Employment Category
Regular
Essential Staff (emergency situations)?
No
On-Call?
Essential Responsibilities
List the job’s most important responsibilities. There are probably no more than six of these. Also indicate the approximate percent of time spent on each job function. (Note: Do not record how the job responsibilities are carried out.)
Essential Responsibility percentage of time needs to equal 100%
Responsibility
Provides receptionist, administrative, and secretarial support services to the Dean and at Dean’s request supports other offices • Greet and assist all visitors, answer telephone calls, direct inquiries, answer general questions, and process messages to and from voice mail • Coordinate appointments/meetings • Open, distribute, and process incoming and outgoing mail • Order office supplies and maintain inventory • Create and maintain standard forms for regular reproduction and distribution (i.e. signs, labels, calendars, etc.) • Create and distribute yearly updated brochure/material on religious groups on campus and their contact information • Order & maintain inventory of beverages & paper products • Oder, pick up & set up lunches for meetings and other program and general supply needs •Coordinates local and regional travel (College vehicles) for students
Percentage Of Time
25
Responsibility
*Provides technical and administrative support services for the maintenance and upkeep of printed promotional materials and technical social media sources. *Creates, updates, and maintains web pages and social media sites – Daily schedule updates regarding programs and events for the day – Weekly notices or blogs from the chaplain and associate chaplain – Uploads pictures from recent/past events – Shares program information from student groups associateed with / supported by the center
Percentage Of Time
20
Responsibility
Maintain several departmental budgets.
Percentage Of Time
15
Responsibility
Assist Dean with First-Gen Low-Income Programs
Assist with coordination, set-up, and distribution in Low-Income Lending Library (LILL), Chaplain’s Office Student Pantry, Low-Income Laptop Program and other programs as needed
Percentage Of Time
10
Responsibility
Coordinates guest speakers/conferences/symposia/special events• Make reservations for accommodations, talk locations, meals, calendar events, meals/receptions, audio/visual equipment, travel and other needs as requested• Produce and process all check requ
Percentage Of Time
10
Responsibility
Schedule services and events for Herrick Chapel and the CRSSJ facilities and support student religious and social justice groups (at the Dean’s request) • Co-coordinate large (all-campus) religious and cultural holy day events with Chaplain and/or stude
Percentage Of Time
10
Responsibility
Supervise student worker(s) (3) • Hire and train student workers(s) 3 • Coordinate their office hours • Provide work assignments to student worker(s) • Approve student worker(s) time sheets • Computer projects and Website updates
Percentage Of Time
10
General Responsibilities
General Responsibilities
(1) Maintain regular attendance in accordance with department policy.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Supervisory Responsibilities
Does this job have supervisory responsibilities?
Yes
If yes, then check all that are supervised by this position.
Supervise Student Staff
Yes
If you supervise student staff, enter approximately how many and the total hours? (e.g., 2 students/XX hours)
3
Supervise Non-Exempt Staff
No
If you supervise non-exempt staff please enter the number.
Supervise Exempt Staff
No
If you supervise exempt staff please enter the number.
Select the level of supervision that this position provides.
Supervise work through the planning and scheduling of work, and the review and approval of tasks.
Supervision Received
Select the level of supervision that this position receives from their supervisor.
Direction: receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.
Computer Operations
Please check one of the following
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
Travel
Please check one of the following
Minimal overnight travel (up to 10%) by land and/or air.
Essential Function Analysis
Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
the position exists for performance of the function;
a limited number of employees can perform the function, and it, therefore cannot be reassigned;
the function is specialized and requires certain expertise to perform it.
Many jobs will also have marginal functions. Marginal functions are those that may be performed by the position but are not tasks critical to job success, can be completed in a number of ways by a variety of people, and are not the primary functions for which the position exists.
Mental/Cognitive Requirements
How much on-the-job time is spent in the following mental/cognitive activities? Show the amount of time by checking the appropriate boxes below.
Provides a wide range of technical and administrative office support to the Dean of Religious Life and supports basic receptionist and administrative secretarial assistance to other staff in the CRSSJ. Provides student religious groups on campus with administrative and budget support at the request of the Dean. This position will occasionally require work in the evenings and on the weekend. Maintaining confidentiality is an essential part of this position.
n/a
Essential Responsibility percentage of time needs to equal 100%
Provides receptionist, administrative, and secretarial support services to the Dean and at Dean’s request supports other offices • Greet and assist all visitors, answer telephone calls, direct inquiries, answer general questions, and process messages to and from voice mail • Coordinate appointments/meetings • Open, distribute, and process incoming and outgoing mail • Order office supplies and maintain inventory • Create and maintain standard forms for regular reproduction and distribution (i.e. signs, labels, calendars, etc.) • Create and distribute yearly updated brochure/material on religious groups on campus and their contact information • Order & maintain inventory of beverages & paper products • Oder, pick up & set up lunches for meetings and other program and general supply needs •Coordinates local and regional travel (College vehicles) for students
*Provides technical and administrative support services for the maintenance and upkeep of printed promotional materials and technical social media sources. *Creates, updates, and maintains web pages and social media sites – Daily schedule updates regarding programs and events for the day – Weekly notices or blogs from the chaplain and associate chaplain – Uploads pictures from recent/past events – Shares program information from student groups associateed with / supported by the center
Maintain several departmental budgets.
Assist Dean with First-Gen Low-Income Programs
Assist with coordination, set-up, and distribution in Low-Income Lending Library (LILL), Chaplain’s Office Student Pantry, Low-Income Laptop Program and other programs as needed
Coordinates guest speakers/conferences/symposia/special events• Make reservations for accommodations, talk locations, meals, calendar events, meals/receptions, audio/visual equipment, travel and other needs as requested• Produce and process all check requ
Schedule services and events for Herrick Chapel and the CRSSJ facilities and support student religious and social justice groups (at the Dean’s request) • Co-coordinate large (all-campus) religious and cultural holy day events with Chaplain and/or stude
Supervise student worker(s) (3) • Hire and train student workers(s) 3 • Coordinate their office hours • Provide work assignments to student worker(s) • Approve student worker(s) time sheets • Computer projects and Website updates
(1) Maintain regular attendance in accordance with department policy.
(2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
(3) Understand and comply with the policies of the College Staff Handbook.
(4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.
(5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.
(6) Protect confidentiality of College information.
(7) Provide leadership to others through example and sharing of knowledge/skill.
(8) Communicate with others in a courteous and helpful manner.
(9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.
(10) Perform other duties as assigned.
Essential functions are those functions that individual must be able to perform either unaided or with the assistance of a reasonable accommodation. A job function may be considered essential if it meets one of the following criteria:
No documents have been attached.