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Job Description

JOB DETAILS

Job Title:
Associate Vice President for Analytical Support and Institutional Research
Department:
Office of Analytical Support and Institutional Research
ID:
ASIR_AssocVP
Title of Supervisor:
President
Date Completed:
2013/03/05

JOB SUMMARY

The Associate Vice President for Analytic Support and Instituional Research will lead the collection and analysis of data to assist in strategic, academic, and administrative decisions and actions; work closely with the Dean of the College to support student learning assessment; assist offices in developing the culture and skills for analysis and a cycle of evaluation, decision-making, and re-evaluation; coordinate the external reporting of institutional data to government agencies; coordinate and schedule institutional surveys; serve as archivist/custodian of institutional analyses, and coordinate development of a data dictionary. Reporting directly to the President, the Associate Vice President will represent the office on the Senior Staff and oversee a staff of three.

ESSENTIAL JOB RESPONSIBILITIES

Responsibility % of Time
 
Data collection and analysis
Data collection and analysis: Develops a robust institutional capability to organize and analyze data to support strategic efforts of Grinnell College.Work with adminsitrative leaders to generate and prioritize projects; assist with ad hoc data collection, reporting, and analysis. Assist leadership and offices in developing the culture and skills needed for analysis and data-driven decision making.
25 %
 
Student Learning
Student learning: Working with the Academic Affairs office to provide coordination and management for student learning assessment (including writing, critical thinking, global understanding, quantitative reasoning, and transcript analysis).
20 %
 
Institutional surveys
Institutional surveys: Coordinates institution-wide surveys of students and faculty; provide assistance in interpreting results.
20 %
 
Data sharing and reporting
Data sharing and reporting: Coordinates the College's participation in data sharing consortia; assembles data and develops the College profile and external reports to meet governmental and other reporting requirements and commitments.
15 %
 
Data structure
Data structure: Takes a leadership role working with operational functions at the College to develop a data structure to store data in a consistent, documented, searchable fashion that facilitates data analysis, review, and action plans. Serve as archivist/custodian of institutional analyses. Coordinate development of a data dictionary.
10 %
 
Oversight
Oversight: Provides administrative oversight of Office of Analytical Support.
5 %
 
Ad hoc analyses
Ad hoc analyses: Assists with ad hoc data collection, reporting, and analysis.
5 %

GENERAL RESPONSIBILITIES

1) Maintain regular and reliable attendance.

2) Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.

3) Understand and comply with the policies of the College Staff Handbook.

4) Demonstrate commitment to customer service. Establish effective relationships with internal and external customers and respond to their needs.

5) Perform duties as a team member in a manner supportive of department and College procedures, policies and goals.

6) Protect confidentiality of College information.

7) Provide leadership to others through example and sharing of knowledge/skill.

8) Communicate with others in a courteous and helpful manner.

9) May be asked to fill positions considered essential during weather emergencies or other events requiring special staffing.

10) Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

 

Yes

No

Does this job have supervisory responsibilities? (place an "x" in the appropriate box)
X
 

Place an "x" in the appropriate box

If yes, how many?

Student Staff
Non-exempt
Exempt
x
2
If "Student Staff" - Approximately how many total hours of student staff?

LEADERSHIP:

  Do Not Enter
 
Supervise/manage/direct the selection, training, development, appraisal and work assignments of personnel.

0 %

SUPERVISION RECEIVED

  Do Not Enter
 
General Direction:
receive very general guidance with respect to overall objectives; work is usually quite independent of others; operate within division or department policy guidelines using independent judgment in achieving assigned objectives.
0 %

EDUCATION

Degree/Diploma
Program of Study
Required/Preferred
Masters
Required
Doctorate
Preferred
Additional Educational Requirements

EXPERIENCE

  Do Not Enter:
 
Three years or more

0 %

COMPUTER OPERATIONS

  Do Not Enter:
 
Utilize complex computer operations (intermediate programming, relational databases, and operating systems) and advanced features of software packages (word-processing, spreadsheet, graphics, etc.)

0 %

CERTIFICATES, LICENSES, REGISTRATIONS

TRAVEL

Do Not Enter
 
Occasional overnight travel (up to 20%) by land and/or air.

0 %

ADDITIONAL INFORMATION OR QUALIFICATIONS

Familiarity with a variety of qualitative and quantitative research methods, data analysis, and demonstrated ability for creative research design. Familiarity with research on diversity and inclusive excellence in higher education, and commitment to evidence-based evaluation of equitable access and outcomes. Ability to think from an institution-wide perspective, and to work collegially and communicate well with various administrative and academic departments. Good organizational skills, attention to detail, and ability to manage and complete multiple projects on deadline.

ESSENTIAL FUNCTION ANALYSIS

Accurate identification of essential and marginal functions and the time required is important for making a variety of personnel decisions, including recruitment, hiring, performance evaluation, discipline, training and accommodation. The analysis explains the components of the job by identifying who, what, why, how much, and when.

MENTAL/COGNITIVE REQUIREMENTS

 

Under 1/3

1/3 to 2/3

Over 2/3

Analyzing information or data
X
Effective communication skills (written and verbal)
X
Composing & comprehending communication materials (written and verbal)
X
Establishing effective interpersonal relationships
X
Adjusting to changes (work load, environment, department structure, etc.)
X
Using logic to define problems, collect information, establish facts, draw valid conclusions, etc.
X
Making decisions of moderate to substantial consequence
X
Performing mathematical calculations
X
Editing reports or technical materials
X
Planning and organizing (work load, schedules, events, etc.)
X
 

Under 1/3

1/3 to 2/3

Over 2/3

Handle stressful, emotional and/or frustrating situations
X
Working with numerous distractions
X
Working under a time pressure and within timelines/deadlines
X
Coordinating work with others
X
Handling multiple assignments and priorities
X
Completing work in an accurate manner
X
Concentrating - maintaining attention to details and tasks
X
Memory functions (remembering names, details and procedures)
X

PHYSICAL REQUIREMENTS

 

Under 1/3

1/3 to 2/3

Over 2/3

Stand
X
Walk
X
Sit
X
Ability to walk up or down stairs
X
Use hands to finger, handle, or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk or hear
X
Taste or smell
 

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds
X
Up to 25 pounds
X
Up to 50 pounds
Up to 100 pounds (with an assisted device)
More than 100 pounds (with an assisted device)

GENERAL PHYSICAL REQUIREMENTS

  Do Not Enter
 
Light physical activity performing non-strenuous daily activities.

0 %

VISION REQUIREMENTS

  Do Not Enter
 
Close vision (clear vision at 20 inches or less)

0 %
 
Color vision (ability to identify and distinguish colors)

0 %

WORK ENVIRONMENT

 

Under 1/3

1/3 to 2/3

Over 2/3

Wet or humid conditions (non-weather)
Extreme cold (non-weather)
Extreme heat (non-weather)
Outdoor weather conditions
Work near moving mechanical parts
Work in high, precarious places
Air Contamination (i.e., dust, fume, smoke, toxic conditions, disagreeable odors)
Toxic or caustic chemicals
Work with explosives
Risk of electrical shock
 

Under 1/3

1/3 to 2/3

Over 2/3

Vibration (i.e. operating jackhammer, impact wrench)
Risk of radiation
Confined Spaces

ENVIRONMENTAL CONDITIONS

  Do Not Enter
 
Well-lighted, heated and/or air-conditioned indoor setting with adequate ventilation.

0 %

TYPICAL NOISE LEVEL

  Do Not Enter
 
Moderate noise (examples: business office with computers and printers, light traffic)

0 %

ADDITIONAL INFORMATION

Employee Statement of Understanding

As an employee, I will strive to uphold the mission and core values of Grinnell College. I understand that my work and my presence contribute to the teaching and learning environment. I have read and understand the job description for my position and I am able to perform the essential functions of this position as stated. I agree to comply with college policies and all laws, rules, regulations, and standards of conduct relating to my position. As an employee, I understand my duty to report any suspected violations of the law, unsafe work environment or practices, sexual harassment, discrimination, or other misconduct to a supervisor or other designated college official. I further understand that should I have a workplace injury, I will report it to my supervisor and/or the Office of Human Resources promptly.