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Minutes of January 31, 2001
Noon
Faculty House
Attending:
Marci Sortor, Christopher McKee, Jean Ketter, Jon Chenette, Tyler
Roberts, Rebecca Stuhr, John Kalkbrenner, Bob Grey, Lee Sharpe
Next meeting: Wednesday, February 14, Noon, Faculty House
Agenda: Technology Planning (Bill Francis, John Kalkbrenner)
Field trip Guidelines
Discussion regarding field trips:
· Who has funded field trips in the past?
· Departments should build field trips into departmental
budgets on a regular basis.
· ISC budget has not been increased to absorb cost of
field trips.
· If the Dean's Office is no longer funding these trips,
where has the budget gone?
· Should the ISC commit $X to fund trips and then assign
a subcommittee to administer it? This is provided the budget
is increased to allow funding.
· The ISC should set policy, including deadlines for proposals.
Proposals should clearly outline how the field trip will inform
the course.
· Once the policy is set, it should be advertised so that
all faculty know about the opportunity, and be placed on the
web site.
· What sort of guidelines should be considered?
Experimental-see if the trip truly benefits the course.
Should the trip cater to a specific area (technology, women's
studies, etc.)?
Perhaps set a dollar amount-so much per student or so much per
trip. A "normal limit of $500 per trip will be allowed,
however, other requests will be considered."
· Rebecca and Terri will write up proposed guidelines
for the next meeting.
Discussion of field trip proposal. Motion
made to approve request on the condition that the ISC budget
is sufficient to allow it, and that it be made clear that field
trips may or may not be funded in the future by this committee
as we are in the process of developing guidelines concerning
this issue. Seconded. All approved. Rebecca will send a note
to faculty member once the budget has been verified.
Note: 2/2/01
The committee has approximately $18,000 in the budget, however,
this amount has not been verified and could be deceiving as some
funds may be committed elsewhere.
The library budget has been increased only
2% for the coming year. Serial subscriptions are projected to
increase at least 10%, leaving the question of funding and whether
or not some journals should be phased out over the next few years.
This brings up the question of how to decide what to discontinue
as well as who should make the decision. Does this fall under
the purview of ISC? Departments were asked to cut journals no
longer needed and did so. However, slightly more new subscriptions
were added than were cut.
The library budget has increased 64% over the past ten years;
in the same period, cost of serials has increased over 160%.
The library cannot start any new titles, which could have an
impact on faculty hiring. New faculty bring new requirements
and interests; if the library cannot meet these needs, it could
affect their decision to accept Grinnell's offer of employment.
A lengthy discussion of budgets in general
followed the library budget discussion:
· The college budget now needs to absorb things that have
previously been funded by grants and the FFE, such as IMTSs,
the Gallery staff and other positions and offices across campus.
· Bob will bring up the budget issue at the February 5
faculty meeting, provided that Executive Council approves.
· Departments have been asked to reduce or maintain their
current budgets. The question was raised as to why. It was suggested
that Dave Clay speak to the faculty regarding how budgets are
determined to help clarify why a college with such a large endowment
needs to tighten its belt.
· We are a need-blind institution, and the feeling is
very strong to keep it that way.
The issue of budgets and serial subscriptions
will be discussed further at the February 28 meeting.
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