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Instructional Support Committee |
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Attending: Jon Chenette, Cecilia Knight, Roger Vetter, Richard Fyffe, Bill Francis, Monty Roper, Shuchi Kapila, David Romano, Erin Hurley, Terri Phipps Minutes of last meeting approved. The Curricular Development guideline webpage has been modified and is currently in draft form. The revision is not yet published. Members can go to http://wm.grinnell.edu/offices/dean/supfac/oncampusopportunities to access the revised site. The text has not changed, merely the format. Fast Track Approvals:
CTS search update: Interviews were conducted last week. Comments have been received with mixed results. The search committee will meet to decide whether or not to re-advertise the position. Curricular Development proposal (PSY) $3119 approved. ISC does not purchase equipment. Original request: $7979 minus $4860 equipment=$3119 Part of the request will bring a representative to campus to train faculty and students who will be using the equipment. It is not clear if this will be a yearly expense or if faculty will initially be trained and will then be responsible for training the students each year. ISC supports a one-time training expense. Approved. Field trip proposal (JPN) $1490 approved. This has been a recurring field trip, which according to previous ISC guidelines would not be funded more than once. However, departments are unable to incorporate funding for field trips into their departmental budgets. One ISC member questioned the value of the trip for first year language students and suggested that they would be better served by a field trip later in the year. ISC will trust the department’s judgment that this trip is valuable for all students involved. Copyright Policy: President Osgood and the College attorney approved the current draft of the copyright policy, pending further discussion this fall. It is the College’s duty to educate faculty, staff and students about the policy. Jon Chenette and Richard Fyffe will meet with the Academic Support Assistants, as they are the front line to receive copyright-related requests. The policy allows faculty to make fair use assessments and provides tools to use in making such assessments.. Staff and students are not liable for copies they are asked to make when faculty members certify that they have made a good faith assessment in favor of fair use. Rights to copy vary with whether or not the Library owns a copy of the work. Appendix A4d of the document is the Fair Use Assessment Certification form. Appendix A4e is a form faculty members could employ for permissions to use student work. Questions to consider for a discussion of the copyright policy at a faculty meeting: How can faculty get materials to students most efficiently and legally? “I have a photocopy of an article. The journal no longer exists. What do I do?” What is the lead time for requesting/receiving copyright permissions? How do we handle international copyright requests? What about use of audio and visual materials? These materials have narrower guidelines. What about linking to material on another website? Can that violate copyright? How does the Teach Act help faculty with these issues? What guidelines do I need to follow in using digital images for instructional purposes? From a student’s perspective: If a text is on reserve, what are the guidelines for making a private copy? If a text is owned by a faculty member, but not the Library, what are the guidelines for copying? For instance, in the case of MAPs or other individual research. What rights do students have to use copyright-protected material in class presentations? Should student employees request that faculty members fill out the Fair Use Assessment Certification form? FERPA: Graded homework cannot be left in an uncontrolled space, for instance, outside a faculty member’s door. Faculty members should protect materials in their offices as well. Graded work can be sent through campus mail or left with the Academic Support Assistants for distribution to students. Any document that has a student ID cannot be posted. Materials with grades on them should not be recycled; they should be boxed for shredding. Academic Support Assistants can help faculty with this process. What about ungraded work? It is not good practice to let others see the work, but it does not violate FERPA. In sports, faculty may request information about a student’s GPA in order to determine whether the student qualifies for All Conference. The faculty member cannot receive specifics of the GPA, but may receive verification that it is above a certain percent or within a certain range. Parents may receive information concerning their child’s academic records if the child is a tax dependent, though it is not necessarily appropriate in all instances. It is best to refer such requests to Student Affairs. Copyright and FERPA issues will be addressed at a faculty meeting in the near future. Respectfully submitted, |