Instructional Support Committee

Attending: Attending: Anatoly Vishevsky, Cecilia Knight, Jon Chenette, Richard Fyffe, Keri Kornelson, Bill Francis

Minutes of 13 December approved.

Fast track approvals:
*Faculty-Faculty Tutorial (PHI-PHY) $1,300
**Research Travel (PHI-PHY) $512

*Faculty-Faculty Tutorial: Two proposals that together make one project. Each faculty member will tutor the other in their respective disciplines. The current Faculty-Faculty guidelines will be updated to include this model of tutorial.

**Research Travel proposal considerations: Materials photocopied at the University of Iowa may not be distributable to students because of copyright restrictions. Richard Fyffe will contact faculty regarding permissions and restrictions on use of materials. Faculty should work with the Librarians to see how copies of materials might be acquired.

Portico: The College is now a part of Portico. Information can be found in the News section of the Library website. Journals continue to be added to this service. The College received multiple pricing discounts, resulting in an annual cost of $4,690.

Curricular Development (Latin course/PHI) $1930
Approved pending email vote of absent members.
[Addendum: approved via email]

ITS Winter Break Projects

• There is wireless presence in every main building on campus.
• There is good coverage in open areas.
• ITS is now "backfilling" in areas where the signal is weak.
• Coverage depends on the area one is trying to access. For instance, due to its construction, ARH is very difficult. There is at least one WAP on each floor:
  • Bridge to Carnegie
  • Rm 131
  • Near the AV Center
  • 3rd floor alcove
• AV has been added to classrooms. JRC is basically finished, except that two rooms do not yet have international DVD capability.
• ITS is in the planning stage of the new Science addition regarding AV and WAP needs.
  • Core features in each room will be similar, but there will be variety depending on specific needs.
• Holding off on the Vista upgrade. The College will have to upgrade eventually.

Technology Training at the CCL: CTSs and Librarians are holding short workshops now, and they are willing and planning to hold further sessions. They would like more faculty input on topics. Jon will mention this at a faculty meeting.

• Some ideas include image databases, statistical data
• Can the sessions be department specific? For example, LaTeX", Maple, etc. Bill, Jon and Richard will work with CTS & Librarians to let departments know that workshops can be fitted to their specific needs. Librarians need to know what software is available and where it is located so they can better direct students.

E-Reserve Report: The Library reported on its first-semester experience with the new policy that shifts delivery of all copyright-protected scanning to the e-reserve program. The number of items processed in the fall was 6 times the average number processed in the previous 4 semesters, and the cost of copyright permissions was approximately $27,000 for the semester. Discussion centered on two questions:

• Should the Library hold faculty to the existing limits on copyright expenditures ($150 for a single item and $1000 for a course)? These limits were not observed during the fall semester. ISC recommended continuing the moratorium on limits for another semester in order to gather data on usage.
• How important is it that as much learning material as possible be made available electronically? Students seem to be more likely to access e-reserves than to physically go to the Library for paper reserves. Laser printing (for e-reserves and other material) is entirely subsidized by the College, whereas there is a small charge for photocopying. Expanding e-reserve use stretches staff resources and budget. If materials are on print reserve and students make their own photocopies, at least a portion of the copying costs are offset. Is the annual $50,000+ projected for copyright fees the College's best investment for providing an excellent education? If so, it may be worth it.

Additional notes from this discussion:
Faculty can now place personal copies of books on reserve at Burling. This is a change in policy.

Is there a way to track which e-reserve materials are being accessed and how often? Richard will check into this.

Materials are made available ten days after the copyright permission is requested and remain available until an approval or denial is received. If denied, materials are removed immediately. It should be noted that this practice could put the College at risk.

E-reserve discussion will be continued at the next meeting.

Respectfully submitted,
Terri Phipps