Present: R. Osgood, J. Brand, J. Swartz, B. Grey, K. Kamp, J. Mohan, M. Montgomery, J. Mutti, B.Voyles, H. Scott, P. Smith.

The following business was taken care of electronically in advance of the meeting.

President's Remarks (reported electronically)

I am looking forward to Council and have the following items to report. 1) I will send along to each or you today or tomorrow a copy of a memorandum from Jonathan to me proposing an overall institutional planning process. As I mentioned, the Board is committed to moving forward on this and realistically we know that the earliest time we might commence this would be at the end of the academic year. I welcome any thoughts or recommendations you might have. 2) We continue to look actively for off-campus space for our Information Technology staff in light of the likely removal of Darby but also because that space is unsatisfactory. We have looked at possible sites downtown or near the new FM building. 3) I expect to recommend to the Board in May that we engage an architect to do a schematic design for science center phase II. I am not sure what they will do but they are very pleased with the programming and also with the early success in fundraising. We do not have final figures for the cost of the facility as it isn't designed yet.

Real time minutes begin here.

President's Remarks

The President noted that he will be hosting the President of Bulgaria for dinner this evening.

He stated that, out of a sense of loyalty and gratitude to the History Department, he hoped that Council would take up the Department proposed position description for a British historian as part of his remarks. The position description was approved.

He also noted that he has been in recent discussions with the History Department about moving the department to Mears Cottage.

Dean's Remarks

He reviewed the status of new faculty appointments noting considerable progress had been made recently.

He noted that the list of students to receive their degrees to the faculty on Monday. He stated that a diploma will be awarded to Greg Schrieber '02 posthumously.
The Dean distributed a proposal from the Education Department to fill the tenure-track position made vacant by a recent resignation. However, he noted that the Department had just filled the position with a two-year appointment.

Council Remarks

B. Voyles noted that he attended part of the presentation by the Campus Center architects which took place directly before this Council meeting. He suggested that prior to the next public meeting on the Center design there be some attempt to communicate with the faculty by providing some of the simple factual information on decisions which have been taken by the Committee and provide some justification/rationale for those decisions. The President responded by saying the Tom Crady would be happy to do this.

B. Grey stated that the faculty had passed a resolution at the last faculty meeting which required Council to recommend an appropriate mechanism for facilitating faculty participation in College building and facilities planning. He proposed that, given the current agenda, this item be placed on the agenda for Council to deal with next year. K. Kamp objected strenuously stating that decisions on facilities planning are continuing to be made without attempt to solicit and consider faculty input. There was considerable discussion concerning the need to create such a mechanism by which decisions taken by various committees can be most effectively communicated to the faculty so that their input can be made more real and have more impact on future decisions. J. Mohan asked if a guarantee could be made that there will be no further change to the landscape until Council could take this matter up in the fall. B. Grey responded that he could make no such guarantee. The President responded by noting that there will be design progress made on the Campus Center over the summer, there may be an off-campus location found for ITS, and if an agreement can be made regarding the relocation of some of the faculty who currently have offices in ARH and Carnegie then some work can begin on those spaces. The President again offered to have Tom Crady undertake some form of activity designed to engage those faculty who are interested in the Campus Center design. The information dissemination and faculty input used during the Science Center construction was suggested as a mechanism which worked well. This involved the science center committee routinely distributing the agenda for meetings and inviting comments of any faculty member interested in any of the agenda items through their representative on the committee.

J. Mutti noted that he had circulated the questions that will guide the external review of the Education Department. He asked where the institutional memory regarding the discussions of the department resides. The President responded that copies of all relevant documents are kept with the Council minutes, in the Dean's Education Department files, and in the President's Education Department files.

Mentored Advanced Projects (MAPs)

The Dean noted that the Curriculum Committee has concluded its work on assessment of the MAP program and are extremely satisfied with all educational aspects of the program. They will be making a recommendation to the full faculty to make the program a permanent part of the curriculum. He noted that they looked at three years of data on MAPs and found that approximately 100 MAPs have been delivered individually and additional MAPs have been delivered as courses each year. If you assign the MAPs to departments the data are lumpy. The total number of MAPs account for the equivalent of 16 courses per year across the curriculum. The Dean stated that he and P. Smith have devised a number of different strategies to address issues of compensation and distributed a document to Council which describe the package. The President noted that approximately $400,000 has been added to the base budget over the past two years for support of MAPs which is available to accommodate these compensation strategies. B. Grey proposed that Council endorse the Curriculum Committee proposal without discussion and ask that the faculty approve it.

M. Montgomery stated that, while he is not a member of Council at this time, he wanted Council to know that he intends to speak against the MAP program at the faculty meeting on behalf of all junior faculty members who cannot stand up and say it themselves. He is particularly concerned about junior faculty in the Humanities Division because the nature of their research makes it particularly unlikely that a student could participate fully in their work. However, the MAP presents a strong financial incentive for students to approach them and ask them to take on a MAP during the summer. They are then in a position of having to say no (and stand the criticism of tenured colleagues and department chairs that they are not engaged in teaching) or say yes and jeopardize progress on getting publications out which is considered necessary for a positive tenure review outcome. J. Mohan noted that the MAP is just a new bottle into which we pour old wine, pointing to the long standing existence of independent study, guided reading, and plus 2. M. Montgomery noted that the equation has now been changed by the existence of the $3,200 student stipend which acts as a serious incentive for students. B. Grey reminded Council that its obligation is to discuss the compensation proposal. There was subsequent discussion. The President stated that he is very happy with this proposal and the recommendation of the Curriculum Committee and hopes that the faculty can approve both parts.

The President and J. Brand left the meeting at 5:40 p.m.

Bob Grey moved that the Council endorse the Curriculum Committee's recommendation to make MAPs a regular part of the curriculum. As part of the same motion, Bob asked for Council approval of a statement of support for the Curriculum Committee's recommendation. This statement of support asserts the Council's confidence in the Dean's analysis of both costs and compensation for the MAP program. The motion was approved.

The meeting adjourned at 5:55 p.m.

Secretary
Karen Wiese