Prior to beginning employment, government regulations require you to provide or complete the following information:
A personnel file will be started in your name when you begin your employment at the college. It will contain job-related information such as your application form, resume, and any other relevant application materials. This file will be kept in the Office of Human Resources .
As you continue your employment at the college, other job-related information will be added to your personnel file. This information includes:
Some of the above information and attendance records may be used to determine your qualifications for transfer or promotion within the college. (See Promotions and Transfers in Section 2.)
You should report changes in your personal information to the Office of Human Resources and, when applicable, to the Office of the Treasurer so that your record with the college is accurate.
Access to your personnel file at the college is limited to you, the Human Resources Staff and, when necessary, your supervisor. Salary information is provided to the Office of the Treasurer.
You have the right to review your personnel file, and you may request copies of documents in your file.
Information in your file will not be released to any source outside the college unless you have provided written authorization to the Office of Human Resources or the college is issued an appropriately executed court order. Release of performance communication documents to other college supervisors may occur if you are being considered for a position in another department. Unless you provide written permission, the release of information to future or potential employers is limited to your first and last date of employment and the title of the last position you held with the college.
Administrative Staff receive paychecks on the 20th day of each month for the pay period beginning the first of each month through the end of each month. When the 20th falls on Saturday, paychecks are issued on the 19th. When the 20th falls on Sunday, paychecks are issued on the 21st.
Support Staff receive biweekly paychecks. The college is required by the Fair Labor Standards Act to keep complete and accurate records of the hours worked. Since the college uses a biweekly pay period, time sheets are submitted every other week. If your time sheet is not submitted on the date due, you will be paid at the next regularly scheduled pay cycle.
Instructions for completing the time sheet are as follows:
1. Complete the top section of the time sheet by indicating your
name, department, and the date the pay period ends.
2. In the DATE column, write in the month and date next to each
day of the week covered in the two week period.
3. For each day there is room to indicate three clusters of working
time for the day. Each time you have a break in service during
the day, exclusive of rest breaks, it should be indicated on the
time sheet. Do this by indicating when you checked in and
out each time in the IN and OUT columns.
4. Total the number of hours worked during each cluster of time
in each of the HRS columns.
5. Calculate the total number of hours worked for each day. Place
this amount in the REG column for that day. If you have sick time,
personal time or vacation time to apply for a particular day indicate
them in the appropriate columns, i.e., SICK,
PER or VAC.
6. Indicate the number of hours to be paid for each week. The
total for each week should be the sum of all hours indicated in
the REG, SICK, PER, and VAC columns for
the week.
7. Indicate the TWO-WEEK TOTAL HRS by adding the FIRST-WEEK TOTAL
HOURS and the SECOND-WEEK TOTAL HRS.
8. Summarize the hours that you are to be paid by using the section
at the bottom left-hand corner of the time sheet. Indicate how
many hours are for REGULAR HOURS WORKED, EXTRA HOURS WORKED (i.e.,
overtime), SICK LEAVE USED, PERSONAL TIME
USED, and VACATION TAKEN.
9. Verify that the summarized totals indicated in step #8 equals
the number of hours indicated in the TWO-WEEK TOTAL HRS
space.
10. Present your time sheet to your supervisor for approval at
the end of the pay period.
11. Submit the completed, signed time sheet to the Payroll Office
by noon on the Monday following the end of the pay period.
Call the Office of Human Resources with questions on how to complete your time sheet.
A review of compensation rates is made on an annual basis. Following this review, the college evaluates the feasibility of wage/salary adjustments. When adjustments are made, most take effect on July 1, the beginning of the college's new fiscal year.
The scheduling of overtime is the responsibility of your supervisor. You do not have the authority to work overtime hours without the prior approval of your supervisor. As a general policy, the college will avoid scheduling overtime whenever possible. Please note, however, that official college holidays do count as time actually worked when calculating overtime.
Administrative Staff are not eligible for overtime.
Support Staff are eligible for overtime. Overtime is defined as those hours actually worked in excess of forty hours during any given work week. As a result, if you take sick leave, personal time, or vacation time during that work week, that time is not counted towards the base forty hours worked (even if you are paid for that time off).
You may choose to have your paychecks automatically deposited in any bank which is a member of the Automated Clearing House (ACH). You can complete a form at the Office of the Treasurer or the Office of Human Resources.
If you choose automatic deposit, you will receive a paycheck summary in campus mail. You will not receive a duplicate deposit receipt from your financial institution.
The following government-mandated deductions are withheld from each paycheck.
The following are some of the optional deductions.